Inventory Management

Track product stock levels, manage reorders, and monitor inventory movements.

Overview

The Inventory feature provides:

• Stock level tracking
• Low stock alerts
• Reorder point management
• Inventory movement history
• Valuation reports
• Product association

Setting Up Inventory

Creating Inventory Records

1. Navigate to Inventory in the sidebar
2. Click Add Inventory Item
3. Select a Product (must be a product, not a service)
4. Set inventory levels:
   • Current Quantity: Stock on hand
   • Low Stock Alert: Threshold for warnings
   • Reorder Point: When to reorder
5. Click Save

Inventory Fields

Current Quantity

• Actual stock on hand
• Updated when items are sold or received
• Can be adjusted manually

Low Stock Alert

• Quantity threshold for alerts
• System warns when stock falls below
• Shown on Dashboard and Inventory page

Reorder Point

• Minimum stock level before reordering
• Used for purchase planning
• Helps maintain adequate stock

Managing Stock Levels

Adjusting Quantities

1. Open an inventory item
2. Click Adjust Stock
3. Enter:
   • Quantity Change: Positive (add) or negative (remove)
   • Reason: Why the adjustment (Sale, Receipt, Damage, etc.)
4. Click Save

Common Adjustments

• Receipts: New stock received
• Sales: Stock sold (linked to invoices)
• Damage: Damaged or lost items
• Returns: Customer returns
• Adjustments: Corrections and corrections

Inventory Alerts

Low Stock Warnings

When stock falls below the alert threshold:

• Warning appears on Dashboard
• Inventory page shows alert badge
• Can configure email notifications
• Helps prevent stockouts

Viewing Alerts

1. Go to Dashboard
2. Check Alerts section
3. See all low stock items
4. Click to view details

Inventory History

Movement Tracking

Every inventory change is logged:

• Date and time
• Quantity change
• Reason for change
• User who made change
• Running total

Viewing History

1. Open an inventory item
2. Click View History
3. See all movements
4. Filter by date range
5. Export if needed

Inventory Reports

View inventory analytics in Reports → Inventory:

Stock Levels

• Current quantities
• Low stock items
• Overstock items
• Total inventory value

Movement Reports

• Receipts and sales
• Adjustments summary
• Movement trends
• Fast-moving items

Valuation Reports

• Total inventory value
• Value by product
• Cost analysis
• Inventory turnover

Product Integration

Linking Products

Inventory is linked to products:

• Each product can have inventory
• Services don't have inventory
• SKU helps identify products
• Product details shown in inventory

Invoice Integration

When creating invoices with products:

• System can check stock levels
• Warns if insufficient stock
• Optionally reduces stock on invoice creation
• Tracks inventory movements

Best Practices

• Set realistic alerts: Alert before you run out
• Regular updates: Keep quantities current
• Track movements: Log all stock changes
• Review regularly: Check inventory weekly
• Use reorder points: Set appropriate reorder levels
• Document reasons: Always note why stock changed

Inventory Valuation

Calculating Value

Inventory value = Sum of (Quantity × Product Cost)

• Uses product cost (if available)
• Updates as stock changes
• Shown in reports
• Useful for financial reporting

Cost Tracking

Track product costs:

• Set in product details
• Used for valuation
• Helps with pricing decisions
• Important for profitability

Bulk Operations

Bulk Adjustments

1. Select multiple inventory items
2. Choose bulk action
3. Apply adjustment to all
4. Useful for:
   • Year-end adjustments
   • Bulk receipts
   • Inventory counts

Next Steps

• Manage products for inventory tracking
• Create invoices that affect inventory
• View reports for inventory insights
• Set up alerts for low stock